National Capital Art Prize- 2021 Terms and Conditions

The within terms and conditions (the “Terms and Conditions”) relate to an art competition entitled the “National Capital Art Prize”. By entering this competition, you hereby agree to the following terms and represent and warrant to National Capital Art Prize Ltd, ABN: 90 226 454 645 (or “us”) that all registration information you submit is truthful, accurate and:

  1. Promoter

National Capital Art Prize Ltd is a not-for-profit company established in Canberra in March 2021. Managed by honorary Directors, the company supports and showcases Australian artists and celebrates their skill and diversity through an annual national painting competition.

 

  1. Purpose

The inaugural annual National Capital Art Prize is the first Australia-wide, non-acquisitive competition for paintings of any subject.

All funds generated through partnerships, commission and entry fees are used in the running of the National Capital Art Prize and are continuously reinvested in the Prize to encourage artistic endeavour into the future.

The annual National Capital Art Prize is established to:

  • Promote culturally diverse artistic endeavours
  • Showcase the talent of Australian artists
  • Support the artistic education and endeavours of young people
  • Nurture the creative development of artists in Australia
  • Provide a forum where art can be viewed, studied, critiqued and sold

 

  1. Categories and Prizes

Judges will select a minimum of 30 finalist entries from each of the below four categories for exhibition and sale. An online exhibition will be hosted at www.nationalcapitalartprize.com.au. A physical exhibition will be held in Canberra ACT, at a gallery TBC. Entrants will be notified once an exhibition location has been confirmed. There is only one winner per category:

  1. Open Prize – cash prize of $15,000
  2. First Nations Prize – for Aboriginal and Torres Strait Islander artists – cash prize of $15,000
  3. Landscape Prize – cash prize of $5,000
  4. Student Prize – cash prize of $2,500
    1. The prize money must go toward course-related expenses including materials, mentoring or further studies (Evidence of fund allocation may be requested by National Capital Art Prize)

There is an additional prize – the People’s Choice Award

  • People’s Choice Award – cash prize of $2,500
  • This is available to finalists only
  • Voting for finalist artworks will occur online via nationalcapitalartprize.com.au
  • The public voting period is from 4th August 2021 – 15th September 2021.
  • All finalists are required to participate in the People’s Choice Award

 

  1. Eligibility

To be eligible for all prize categories, artists must be:

  • An Australian citizen or permanent resident of Australia; and
  • Aged 18 and over

In addition, there are the following eligibility requirements:

 

  1. First Nations Prize eligibility

Artists must meet the following criteria to be eligible for the First Nations prize:

  • Being of Aboriginal or Torres Strait Islander descent
  • Identifying as an Aboriginal or Torres Strait Islander person
  • Being accepted as such by the community in which you live, or formerly lived

If the artwork is discovered not to be made in accordance with the First Nations Prize eligibility criteria, it will be disqualified.
 

  1. Student Prize eligibility
  • Must be a current student at a tertiary education institution with a valid student ID.

 

  1. Exclusions:
  • Officers, employees, contractors, judges and immediate family members of National Capital Art Prize Ltd are ineligible to participate in this Competition to void a perception of bias.

 

  1. Accepted media

The submitted artwork:

  • Can be a portrait, landscape, abstract or any subject matter
  • Can be in any medium (such as oil, acrylic, charcoal, watercolour, mixed media, pencil or pen)
  • Can be on any surface
  • Must be able to be framed
  • Unframed artwork dimension must NOT exceed the size limit of 150x150cm
  • All artworks must be completed within the previous 12-month period, 1st July 2020 to 1st July 2021
  • The artist shall be responsible for all costs associated with creating the work

 

  1. Unaccepted media

The submitted artwork cannot be:

  • Digital
  • Photography
  • Sculpture
  • Graphics

 

  1. Entry fees
  • All competition fees are non-refundable
  • Artists will receive a receipt of entry upon lodgement
  • To enter the following categories is $50.00 per entry (inclusive of GST):
    • Open Prize
    • First Nations Prize for Aboriginal and Torres Strait Islander artists
    • Landscape Prize
  • The entry fee for the Student Prize is $30.00 (inclusive of GST)

 

  1. Entry process
  • Entries open on Tuesday 30th March 2021 at 6am AEST
  • Entries close on Thursday 1st July 2021 at 4pm AEST
  • Entry must be submitted via nationalcapitalartprize.com.au
  • Entry forms MUST be submitted and paid for online
  • Entries posted or emailed will not be accepted
  • Each entry must be submitted separately
  • Entry applications received after 4pm AEST on the Thursday 1st July 2021 will not be accepted.
  • All relevant support materials must be supplied including a high-resolution image in jpg, png, or tiff format
  • Artists may enter a maximum of four individual works in the competition
  • Artworks can be entered in a relevant section in any combination (g.: three entries in Landscape and one entry in Open or two entries in Open and two in First Nations or four in one category and so on)
  • Artists must state on the entry form how they will collect unsold artworks

 

  1. 2021 schedule

National Capital Art Prize reserves the right to change competition deadlines and dates due to circumstances beyond its reasonable control. National Capital Art Prize will notify entrants if there is a change of dates.

  • Online entries open:  30th March, 6am AEST
  • Entries close: 1st July, 4pm AEST
  • Finalists notified confidentially: 28th July
  • Finalists publicly announced: 2nd August
  • Finalist works to be delivered from:  16th August
  • Online voting for People’s Choice opens:   4th August
  • Finalists works to be received by:  1st  September
  • Award night event tickets open:   1st  September
  • Judging period commences: 6th September
  • Online voting for People’s Choice closes : 15th September, 11.59pm AEST
  • Official opening and award night:  17th September
  • Exhibition open to the public: 18th September
  • Exhibition closes: 11th October
  • Unsold paintings ready for pick up from: 12th October

 

  1. Judging process
  • The judges shall be appointed by the National Capital Art Prize in such number and of such qualification as it sees fit at its sole discretion.
  • An esteemed panel of art experts will each provide individual scores that will be averaged to produce a single score for each entry. Judging will be ‘blind’. No names or other indicators will be shown in judging to lead to the entrant and no names or other indicators are allowed on the entry that could indicate who is the author of the entry.
  • No information regarding the entrants will be shared with the judges until all scoring has been made final. In the event of a tie, the entry with the highest score will be deemed the winner. If there is still a tie, the judges will select the entry deemed to be the better entry overall.
  • If for any reason an announced judge is unable to judge the entries, the entries will be judged by the remaining judges and/or alternate judge.
  • Voting for the People’s Choice Award will be conducted online via nationalcapitalartprize.com.au. The public voting period is from 4th August 2021 – 15th September 2021.
  • There will be no state or territory allocation of finalist places, however, National Capital Art Prize will endeavour to promote the prize and artists who are selected as a finalist in the People’s Choice Award category, in their hometown, state, or territory through traditional media outreach.

 

  1. Copyrights
  • All artworks entered by the artist must be new, original uncopied work, and must not infringe the copyright or any other rights of a third party.
  • All works must be made solely by the artist and be the property of the artist, and must not have been previously exhibited, showcased on social media or entered in any other competition.
  • Artworks entered into the National Capital Art Prize, and selected as a finalist, must be available for sale. To ensure this, all art must not be available for sale through any other forum from the time of entry in this competition until the 11th October 2021.

 

  1. Usage of images
  • All entrants retain the copyright of their works.
  • National Capital Art Prize, third-party partners and promoters are permitted, on a non-exclusive basis, to use photos and descriptions of finalist artworks, acknowledging the artist, for the non-commercial purpose of archiving, advertising, marketing and general publicity, in print and online, of the National Capital Art Prize. Finalists will grant this license for a period of two years. Winners will grant this license to National Capital Art Prize in perpetuity.
  • National Capital Art Prize will always attribute the artist when exhibiting and reproducing their artwork including but not limited to when promoting or marketing their artwork. Every endeavour will be made to ensure third party promotors and partners do the same for a period of two years.
  • When reproducing the artworks, the entire artwork will be reproduced. No changes or alterations will be made to the artworks including to reproductions of the artworks, without the prior written consent of the artist.
  • National Capital Art Prize may also use the artist’s photo and biographical information when exhibiting, promoting or marketing their artwork.
  • Expected marketing activity includes public and National Capital Art Prize website display, and details in National Capital Art Prize newsletters (printed and digital), publicity and social media.
  • Artists selected as finalists must keep confidential and agree not to disclose, display, or promote they have been nominated as a 2021 finalist for the National Capital Art Prize. Artists selected as finalists also must not display their entries on any social media, or any platform until National Capital Art Prize announce it publicly on Monday 2nd August 2021. Breach of this section shall be treated as a breach of confidentiality and shall be considered a material breach of the National Capital Art Prize terms and conditions.

 

  1. First Nations usage of images
  • National Capital Art Prize will not display or use any artwork in a context that might be considered by an Aboriginal or Torres Strait Islander community to be inappropriate, derogatory, degrading or offensive.
  • When displaying or reproducing an artwork, National Capital Art Prize will make an attribution in respect of Indigenous Cultural or Intellectual Property in artworks in accordance with the attribution notice made by an entrant in the entry form
  • National Capital Art Prize acknowledges in the event of an Aboriginal or Torres Strait Islander artist’s death, the subsequent display of their likeness may be culturally inappropriate and that, upon notification of the artist’s death and receipt of a request to do so from a member of the artist’s family or representative, agrees to remove any likeness or images of the deceased artist from any promotional material or publication under its control, to the extent that is reasonably practical.

 

  1. Finalist artwork

If an artist’s work is selected as a finalist, it will be the finalist’s exclusive responsibility to deliver the actual artwork to the National Capital Art Prize for exhibition and sale and to make sure it is framed and/or gallery wrapped and ready to be displayed.

  • Artwork must be dry and suitably framed ready for hanging, including D rings and string/wire.
  • Finalists can arrange delivery of their artwork to Canberra, ACT unframed however it is exclusively the finalist’s responsibility for it to be framed in Canberra and ready for judging and for display at the National Capital Art Prize exhibition. National Capital Art Prize can provide a list of preferred Canberra framers.
  • Artworks on a stretched canvas are considered framed.
  • National Capital Art Prize will not hang any work deemed inappropriately framed or deemed unsafe.
  • Artwork must be clearly labelled on the back with Name/Address/phone number/Title/ prize category/Medium/Dimension in centimetres and sale price (including commission if an artist is registered for GST), /the date of artwork completion should also be listed and must be within the 12-month period required for the competition. The details on the label should all agree with the details supplied on the entry form.
  • Finalists will be provided with a label template to print and use.

 

  1. Artwork delivery
  • Finalists’ artwork must be delivered between Wednesday 16th August 2021 and Wednesday 1st September 2021, during the hours of 10am till 4.00pm AEST only.
  • As regards artists who are not resident in Australia or concerning entries that emanate from outside of Australia, all selected artists will be contacted after the finalists’ selection, with full delivery details and dates. The delivery cost of the work to and from the exhibition is the responsibility of the artist and the artist shall be responsible for any import custom charges and duties. Framing or mounting of works, for exhibition, is also the responsibility of the artist and must be carried out prior to delivery.
  • Delivery must be presented in person, by artist, proxy, or nominated courier to: TBC
  • National Capital Art Prize is not responsible for any insurance, delivery costs or freight of works during delivery.
  • National Capital Art Prize is not responsible for any works lost or damaged during delivery or late delivery of works that may not be exhibited.
  • National Capital Art Prize recommends the artist purchase their own insurance for packing and transit to and from National Capital Art Prize place of business.
  • National Capital Art Prize will insure the artworks while in its possession, care or control up until collection by the artist or the buyer in the case it is sold. 

 

  1. Selection of finalist artwork
  • The Judges’ decision is final and no correspondence will be entered into.
  • Finalists will be announced on nationalcapitalartprize.com.au on Monday 2nd August 2021.
  • Finalists will be advised if they have been selected and must not promote or disclose the information until it is made public by National Capital Art Prize on Monday 2nd August 2021.
  • Award recipients will be announced on the night of the official opening 17th September 2021.

 

  1. Award winners
  • Finalist artists are responsible for paying all travel costs and expenses incurred if they wish to attend the award night. They are not required to attend and National Capital Art Prize will not reimburse travel expenses.
  • Award recipients will be advised if they have been selected and must not promote or disclose the information until it is made public by National Capital Art Prize.

 

  1. Exhibition and sale of artwork
  • If an artist’s work is selected as a finalist, work must be available for exhibition and sale at the exhibition in Canberra, ACT from the 18th September until the 11th October
  • National Capital Art Prize will retain a commission of 30% for unrepresented artists.
  • National Capital Art Prize will retain a commission of 30% for represented artists. Where an entrant is represented by a gallery, it is the entrant’s responsibility to notify their gallery of participation in this prize. The entrant acknowledges that any commissioning arrangement they may have with their gallery is separate from the commission retained by National Capital Art Prize.
  • All funds generated through entry fees, partnerships and commission are continuously reinvested in the Prize to encourage artistic endeavour into the future.
  • Artists will nominate a sale price on the back of their artwork/s. This is the price National Capital Art Prize can sell the artwork for. Alternate sale prices must be approved by the artist.
  • Where the entrant is registered for GST, the stated sale price should be GST inclusive and an ABN must be supplied. Where the entrant is not ABN or GST registered, they should provide a ‘Statement by Supplier’.
  • Payment from the sale of artwork sold, excluding the 30% commission, will be made to the artist within 30 business days of receipt of full payment from the purchaser of the artwork.
  • Any income from the sale, including deposit, will be retained by the artist excluding the 30% commission taken by National Capital Art Prize on the GST exclusive sale price.
  • All finalists must provide bank details that will be used to receive payment of any sold works.

 

  1. Artwork exhibition
  • All finalist works must be available for exhibition and sale from Friday 17th September until Sunday 10th October 2021 in Canberra, ACT.
  • National Capital Art Prize has the right to exhibit the artwork as deemed appropriate.
  • Winners from Open, First Nations and Landscape have the opportunity to hold a solo or joint exhibition within 12 months of the competition. Details and timings of the exhibition will be discussed and agreed with each winning artist at the completion of the public exhibition.
  • Finalist artists are responsible for paying all travel costs and expenses incurred if they wish to attend the exhibition. Finalists are not required to attend and National Capital Art Prize Ltd will not reimburse travel expenses.

 

  1. Artwork collection
  • The National Capital Art Prize exhibition will close on Sunday 10th October 2021 at 5pm.
  • Unsold works will be available for collection from Canberra ACT at a location TBC.
  • The artist is responsible for the collection of their unsold works, which must be collected no later Friday 29th October 2021.
  • It is the artist’s responsibility to organise the safe wrapping and packaging of their own work/s for collection and transportation. National Capital Art Prize is not responsible for any damages
  • Any unsold work not collected within six weeks of the exhibition close (Monday 11th October 2021) may be retained by National Capital Art Prize, who will have the right to sell or dispose of work as seen fit.
  • Works sold, but not collected by the buyer within three months of the exhibition close (Monday 11th October 2021), will be returned to the artist. The storage, postage and handling cost will be deducted from the sale price.

 

  1. Privacy

Personal information collected as a consequence of entry into this prize will comply with privacy provisions. National Capital Art Prize will use personal information only for the purposes related to the events and competition.

 

  1. Force majeure

If for any reason beyond National Capital Art Prize’s reasonable control, be it man made or natural disaster, e.g., flood, fire, pandemic, strike, government direction or other emergency that prevent National Capital Art Prize Ltd from holding the completion/exhibition of works, National Capital Art Prize Ltd can cancel or postpone the event. In such a case submitted works will remain the property of the artist and available for their collection.

 

  1. Disputes

In the event of a dispute regarding the interpretation of conditions, the decision of the National Capital Art Prize shall be binding on all parties.

The artist agrees that any and all disputes, claims and causes of action arising out of, or connected with, the National Capital Art Prize or any prize awarded shall be resolved individually, without resort to any form of class action, and exclusively by the appropriate court located Canberra, ACT. All issues and questions concerning the construction, validity, interpretation and enforceability of these terms and conditions, the artist’s rights and obligations, or the rights and obligations of National Capital Art Prize Ltd in connection with the competition, shall be governed by, and construed in accordance with, the laws of the ACT, without giving effect to any choice of law or conflict of law rules, which would cause the application of the laws of any jurisdiction other than Canberra ACT.

  1. General

The artist shall not make, or permit any person to make, any public announcement, communication or circular (announcement), be it verbal, written or howsoever broadcast on any platform to include (without limitation) social media, on or concerning the existence, subject matter, results or terms of the competition, the wider transactions contemplated by it, or the relationship between the parties, without the prior written consent of the National Capital Art Prize, save where such information is already in the public domain or the express written consent of the company is provided. Breach of this section shall be treated as a breach of confidentiality and shall be considered a material breach of the National Capital Art Prize terms and conditions.

These terms and conditions (as may be amended from time to time) constitute the entire agreement between the parties and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter. Entrants will be informed in writing of any changes to these terms and conditions.